What are the Best Ways to Enhance Productivity with SharePoint?

Enhance Productivity with SharePoint
05Nov, 2019

Today, organizations are looking for ways to enhance productivity and overall efficiency. This is where technology can prove to be crucial to find room for improvement. However, executing too many things in one go might not prove to be effective. It can result in inefficiencies. To help you overcome this problem, we recommend you to go for SharePoint development solutions. It is indeed a great way to resolve several productivity issues.

In the forthcoming sections of this write-up, we have provided some of the best ways to enhance productivity with SharePoint. We promise after reading this piece of content; you will be in a great position to improve the efficiency of your organization by hiring Microsoft SharePoint developers to create a SharePoint application for your team.

Let’s begin.

Document Management

SharePoint acts as a catalyst when it comes to providing a centralized document repository. With its help, you can manage documents with version history tracking, check-in/check-out functionality, and metadata. This way, only one person has total control over the document at a specific period. It is even possible for you to leave comments every time you update the document. Irrespective of whether you have altered the title, integrated a new section or added a new comment when you check in the document, the entire team will come to know the things that have changed in one go.

The Collaboration of Different Versions

Gone are the days when you had to save ten different versions of the same document on a shared drive. Forget about emailing edits back and forth with the team. Now, you can create separate sites within your SharePoint intranet for different teams. Store the documents in a single place where the entire team can access and edit, whenever required.

Project Management

It is possible to employ the SharePoint intranet to facilitate and enhance your project management. You can create shared calendars and workflows so that it is possible to keep track of things that have been completed, the deadline for the unfinished work, and the person who is working on it.

Vendor and Partner Management

Extend your SharePoint intranet to work as an extranet. This way, you can create a site for each of your partners. It is through these secure, personalized sites; your partners can access the vital information, documents, and announcements that are specifically for them.

Creation of Task List

You will be impressed to see the list capabilities in SharePoint. They are intended to be easy-to-use and intuitive. With the help of the lists, you can assign tasks, create deadlines for your goals, and keep track of the current and future assignments.

Search

Earlier, people had to spend hours searching for a particular section of the document created a year before. However, with the help of the robust search capabilities of SharePoint, you will be able to find information without much trouble at a much faster clip. It not only searches for document titles but also contents inside the documents. You can even refine the search for a specific document type and even see a quick preview of each document before opening it.

Resource Library

It is possible to develop a library for users that can be used as a reference to provide information, including rules, company guidelines, and procedures. This way, users will always be able to know where to search when they are not sure of the procedure. For example, you can create pages that provide a brief about setting up a new employee that can come in handy for HR. Alternatively, you can even assist employees by troubleshooting common problems and getting rid of the time that gets wasted while searching for answers.

Final Thoughts

SharePoint has been created to enhance productivity throughout the organization. These are some of the best ways through which we have helped our clients set up their SharePoint platforms. Consider it as your secure, centralized location wherein you can store information, facilitate processes, and ensure that everyone in your organization is on the same page. To get the best results, associate with a professional custom SharePoint development company and enhance the productivity of your organization in a quick period.

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